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Adding Delivery, Set Up, and Strike Expenses Using Other Cost Cards

Tony Guerrie avatar
Written by Tony Guerrie
Updated over a year ago

Summary:

Cost Cards are a great way to capture non-arrangement costs you'd like to pass along to your clients, most notably set up and strike costs.

Instructions:

  • From within your event:

    • Go to the cost tab.

    • Find the "Other Cost" section at the top.

    • Click the "Add Other Costs" button on the right.

  • Add an "Other Cost" card for estimating costs:

    • The card is generic and can be used for various cost estimates.

    • Click the button to add the card.

  • Customize the "Other Cost" cards:

    • Use the description field to describe the purpose of the cost.

    • Set the quantity field to the appropriate measurement (e.g., round trip miles, paid hours).

    • Set the cost field to the relevant rate or amount.

    • Consider adding a markup to account for profit margin.

  • Enter specific details for each cost:

    • Example: For mileage:

      • Set quantity to round trip miles.

      • Set cost to the IRS mileage rate.

      • Enter the specific quantity and rate based on the event.

  • Calculate costs for labor:

    • Example: Set quantity to paid hours.

    • Example: Set cost to the hourly rate for each labor type (e.g., yourself, freelancer).

    • Adjust quantity and rate based on the event's requirements.

  • Apply markup to all costs:

    • Ensure a markup is added to each cost estimate.

    • Calculate the final price for each "Other Cost" card.

  • Understand the presentation to the client:

    • The client will not see individual cost cards.

    • The client will see the sum total of all the "Other Cost" cards under the "Additional Costs" section.

    • Optionally, you can describe this line as a "Delivery and Setup Fee" in the proposal.

  • Check the total cost for "Other Costs":

    • Hover over the price on the top card of your event.

    • The amount displayed is the total cost visible to the client.

    • This total includes the markup and reflects the delivery and setup fee.

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