Summary:
Cost Cards are a great way to capture non-arrangement costs you'd like to pass along to your clients, most notably set up and strike costs.
Instructions:
From within your event:
Go to the cost tab.
Find the "Other Cost" section at the top.
Click the "Add Other Costs" button on the right.
Add an "Other Cost" card for estimating costs:
The card is generic and can be used for various cost estimates.
Click the button to add the card.
Customize the "Other Cost" cards:
Use the description field to describe the purpose of the cost.
Set the quantity field to the appropriate measurement (e.g., round trip miles, paid hours).
Set the cost field to the relevant rate or amount.
Consider adding a markup to account for profit margin.
Enter specific details for each cost:
Example: For mileage:
Set quantity to round trip miles.
Set cost to the IRS mileage rate.
Enter the specific quantity and rate based on the event.
Calculate costs for labor:
Example: Set quantity to paid hours.
Example: Set cost to the hourly rate for each labor type (e.g., yourself, freelancer).
Adjust quantity and rate based on the event's requirements.
Apply markup to all costs:
Ensure a markup is added to each cost estimate.
Calculate the final price for each "Other Cost" card.
Understand the presentation to the client:
The client will not see individual cost cards.
The client will see the sum total of all the "Other Cost" cards under the "Additional Costs" section.
Optionally, you can describe this line as a "Delivery and Setup Fee" in the proposal.
Check the total cost for "Other Costs":
Hover over the price on the top card of your event.
The amount displayed is the total cost visible to the client.
This total includes the markup and reflects the delivery and setup fee.