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Other Cost Cards, Delivery and Set Up Use Case
Other Cost Cards, Delivery and Set Up Use Case
Tony Guerrie avatar
Written by Tony Guerrie
Updated over a week ago

Summary:

how to use "Other Cost Cards" in event planning to estimate and mark up non-floral expenses like delivery and setup, including how to organize these costs into groups for clarity in proposals.

Instructions:

  • Use "Other Cost Cards" to estimate non-floral event expenses, primarily for delivery and setup fees.

  • To add an "Other Cost Card," hover over the line above the last recipe card to reveal a menu, then click the dollar sign icon to add the card.

  • Organize the proposal by adding a section named "Other Costs" and a recipe group called "Setup and Strike."

  • Drag the newly created "Other Cost Card" into the "Setup and Strike" group.

  • Use the first card for van rental expenses, noting in the team-only notes section how the card is designed (e.g., quantity equals the number of rental days).

  • Input the daily rental cost plus estimated gas into the cost field, add a markup (e.g., 30%) for profit margin, and adjust the quantity based on the rental days needed.

  • Add another "Other Cost Card" for freelance labor to cover on-site labor expenses not directly tied to specific arrangement types.

  • In the notes, specify the card's use (e.g., quantity equals estimated number of paid hours, cost equals hourly rate).

  • Apply a markup to these expenses as well, ensuring coverage of costs and profit generation.

  • Duplicate the labor cost card if additional freelance labor is needed, adjusting the details (e.g., hours worked) as necessary.

  • Review the total price for delivery and setup at the top of the price group, deciding whether to present this as a single fee or detailed expenses in the proposal.

  • Optionally, show detailed expenses for special cases like destination weddings by creating new groups and choosing which details to display to the client.

  • Utilize sub-items toggle to control visibility of detailed expenses within the proposal.

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