> For the complete documentation index, see [llms.txt](https://help.flowerbuddy.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.flowerbuddy.co/reference/tasks/set-completion-workflow-status.md).

# Set a Workflow Status when work is complete

Use the task completion setting when finishing a task or task group should add a meaningful sub-status to its event. A **Workflow Status** is a customizable event sub-status, such as "Proposal: design" or "Booked: awaiting deposit." It adds detail alongside the event's main status.

## Choose a completion Workflow Status

For a task, open the three-dot menu and select the entry that shows its current completion **Workflow Status**. Choose one of the Workflow Statuses available in the workspace, or clear the selected status when completion should not update the event's sub-status. You can also set this while creating a task with **On completion, set workflow status to**.

The open menu shows the task in context and lists the available Workflow Statuses for completion.

<div data-with-frame="true"><figure><img src="https://2616748322-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUtdSEPutB4SrRwwUMOIx%2Fuploads%2Fgit-blob-dd96d08ade78c3fe99e5931d8268456dbcc6cbd8%2Ftask-completion-status.png?alt=media" alt="FlowerBuddy Tasks board with the Prepare flower order task menu open beside its completion Workflow Status choices, including Inquiry: contacted, Proposal: ready to send, and Booked: awaiting deposit." width="550"><figcaption></figcaption></figure></div>

For a task group, use its completion Workflow Status control. In either case, choosing the setting does not change the event immediately. It defines what should happen when the task or group is completed.

The setting is available only when you can edit the event. It is not available for Retail Plans, and an archived Workflow Status cannot be selected as a new completion target.

## Effect of completing work

When the configured task becomes **Complete**, FlowerBuddy can assign the selected Workflow Status to the event. When a configured task group becomes **Complete**, the group can assign its selected Workflow Status. The event's main status remains separate, so completing work does not automatically change **Inquiry**, **Proposal**, or **Booked**.

For example, completing a design review could assign "Proposal: ready to send" if that custom Workflow Status exists in the workspace. The label signals the event's progress; it does not confirm a payment, contract signature, or other business result by itself.

## Keep statuses separate

A task's status shows whether its work is **To Do**, **In Progress**, or **Complete**. The event's main status is **Inquiry**, **Proposal**, **Booked**, or another event stage or outcome. **Workflow Status** adds your own detail to that event status. The completion setting described here changes only the chosen Workflow Status, not the main event status.