> For the complete documentation index, see [llms.txt](https://help.flowerbuddy.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.flowerbuddy.co/reference/inventory/inventory.md).

# Inventory items

The **Inventory** tab is the working list of hard goods your business tracks. A row represents one FlowerBuddy item, not one event need. Use it to see where an item is now, open its details, and start a quantity action.

## Read the quantities

**Total** is the number currently owned or tracked. It always equals **In Stock** plus **Rented**, **Receiving**, and **Purchased**. **In Stock** is ready to use. **Rented** is out for an event or general use. **Receiving** has arrived but has not been put away. **Purchased** has been recorded as bought but has not arrived. **Quantity Needed** is a shopping-list request, so it is not included in Total.

For example, six vases in stock and two being received show a Total of eight. If a team member pulls three for an event, In Stock becomes three and Rented becomes three. The Total remains eight unless items are sold, lost, or a count is adjusted.

## Open an item

Use **Search**, **Category**, or **Color** to find a row, then select its chevron. The expanded row shows the location, item details, quantities, and actions such as **Edit Stock Levels**, **Edit Item Details**, **Pull Item**, **Return Item**, or **Remove from Inventory**. The available actions reflect the quantities on the record.

Use **Edit Stock Levels** for a count correction, not to record an ordinary purchase or return. Use the transaction actions when you want the **Log** to show why stock moved. See [Find, filter, and export inventory](/reference/inventory/inventory/find-filter-and-export-inventory.md), [Review and adjust inventory quantities](/reference/inventory/inventory/review-and-adjust-inventory-quantities.md), and [Pull, return, and sell inventory](/reference/inventory/inventory/pull-return-and-sell-inventory.md).

## In this section

* [Find, filter, and export inventory](/reference/inventory/inventory/find-filter-and-export-inventory.md)
* [Add and remove inventory items](/reference/inventory/inventory/add-and-remove-inventory-items.md)
* [Review and adjust inventory quantities](/reference/inventory/inventory/review-and-adjust-inventory-quantities.md)
* [Pull, return, and sell inventory](/reference/inventory/inventory/pull-return-and-sell-inventory.md)