> For the complete documentation index, see [llms.txt](https://help.flowerbuddy.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.flowerbuddy.co/reference/event-settings/workflow-statuses/manage-workflow-statuses.md).

# Create and manage Workflow Statuses

Workflow Statuses are shared workspace definitions. Create one when your team needs a consistent label for an event stage or outcome. Edit the definition when the label, explanation, or color should change everywhere it is used.

The image below shows the fields used to define a shared Workflow Status.

<div data-with-frame="true"><figure><img src="https://2616748322-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUtdSEPutB4SrRwwUMOIx%2Fuploads%2Fgit-blob-01fa134589ed243522cd979e43350890b2473e06%2Fevent-settings-workflow-status-dialog.png?alt=media" alt="The New Workflow Status dialog contains a required Name field, a Description field, a color picker, and Cancel and Save buttons. The Save button is disabled until a name is entered." width="370"><figcaption></figcaption></figure></div>

## Create a Workflow Status

1. Open **Event Settings** and select **Workflow Statuses**.
2. Select **New Workflow Status**.
3. Enter a clear **Name**.
4. Add a **Description** that explains the meaning of the status to your team.
5. Choose a **Color**.
6. Select **Save**.

The new definition becomes part of the shared active list. Use names that describe a stage or result, such as `Proposal ready`, rather than a private note about one event.

## Edit or reorder active statuses

Select the edit action beside a status to change its name, description, or color. Because the definition is shared, an edit changes how that Workflow Status is presented wherever it is used.

Drag active statuses into the order that best matches how your team works. Ordering helps people scan and choose statuses, but it does not change an event's history or automatically move events between statuses.

## Archive or restore a status

Archive a status when your team no longer wants to assign it to new work. Archiving keeps the definition and its existing assignments, but removes it from the active choices. Any task completion trigger or other configuration that refers to the archived status remains associated with that definition and becomes usable again if you restore it.

Restore an archived status from the archived list when your team needs it again. A restored status returns to the active list and can receive a new position in the order.

Archiving is not deletion. It preserves the status on past event records while removing that status from the active choices for new work.