Purchase Orders
Purchase Orders records what you plan to buy for the event. Each order can keep its vendor, order number, order date, delivery date, linked events, notes, flowers, hard goods, prices, quantities, status, and Order Total together.
The status describes the order's state in FlowerBuddy. Changing a status does not send the order to a vendor or update a vendor's system.
Create an order from event needs
After you select event needs, Add New Order brings the vendor, dates, notes, quantities, and prices together for review before you save the purchase order.
Open the event and select Order > Summary.
Select the items to include. Leave every row clear to use all rows currently displayed.
Select Order. The button includes the selection count when items are selected.
If more than one vendor is available, choose the vendor location. Select Add Vendor only when the required vendor is not listed.
In Add New Order, review the event, vendor, flowers, hard goods, quantities, and prices.
Set Order Date, Delivery Date, and Notes.
Select Add Order.
The new order starts in draft status. The other available statuses are submitted, confirmed, and received. If you select Cancel while the creation dialog is open, FlowerBuddy removes the incomplete draft rather than saving it for later.
Manage details, quantities, and prices
Open the order card menu and select Edit. In Edit Order, you can update Order Number, Status, Order Date, Delivery Date, Vendor, and Notes. Text fields save when you leave them. Dates, status, and vendor save when you choose a value. You can also select Add Notes on the card and leave the field to save a note.
Changing the vendor while the order is in draft status can also change the order-item vendor and matching prices. Review each line's Price Ea. and the Order Total afterward.
Each line shows Group Qty., calculated Qty., and Price Ea. Change Group Qty. with the plus or minus control or enter a value directly. FlowerBuddy recalculates the individual quantity and the Order Total. Select the price control to open Edit Order Item Price, then review Order Item Pricing and Core Data Item Prices for the vendor. If the line has no price, the order can show Price not set and the total cannot represent a complete cost.
To add a flower or hard good, use the matching Flower or Hard Good control. To remove a line, select its delete control, review Confirm Remove Item, and select Remove Item. The line disappears and the order total and event Summary values recalculate.
Review discrepancies
The warning icon beside an item opens Price Group Quantity Mismatch when the planning price assumes a different quantity per group from one or more purchase orders. Compare the Planning price with each order price, vendor, delivery date, and quantity per group. If the plan should use a different group size, select Edit Cost on Summary. If the purchase order should use a different price or group size, edit that order line. Recheck Group Qty., Qty., Need, and Order Total after either action.
If Summary warns that multi-event order data may be incomplete or inaccurate, use Manage Orders For This Event and review the full shared order in Purchasing before changing it.
Copy or delete an order
On the order card or in Edit Order, select Export. Choose Copy Order for a formatted table or Copy Order (Plain Text) for plain-text lines with group and unit counts. FlowerBuddy confirms the action with Order Copied.
To delete an order, open its menu, select Delete, review Confirm Delete Order, and select Delete Order. Deleting removes the order and its order-specific item prices. It also changes the ordered quantity and Need values in Summary. Before deleting, check whether another linked event depends on the order.
Manage a multi-event order
When an order is linked to multiple events, its line items are read-only on the event page. Select Manage Order to open the Create & Manage Orders tab on the Purchasing page. Review and change the shared order there with all of its linked events.
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