> For the complete documentation index, see [llms.txt](https://help.flowerbuddy.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.flowerbuddy.co/reference/event-page/details/manage-event-files.md).

# Manage event files

The **Files** section keeps two kinds of documents with the event:

* **Contracts** contains generated agreement documents and their signing status.
* **Attachments** contains ordinary files you add, such as venue information, a floor plan, or another event document.

Adding an attachment does not add it to the contract or proposal automatically.

## Add an attachment

1. Open the event and select **Details**.
2. Expand **Files**.
3. Under **Attachments**, select **Add Attachment**.
4. Choose the PDF you want to keep with the event.
5. Wait for **Add Attachment** to close and the file name to appear under **Attachments**.

The **Add Attachment** dialog accepts a file by drag and drop or through **Browse**. Add only an ordinary event document here; it does not become part of the contract or proposal automatically.

<div data-with-frame="true"><figure><img src="https://2616748322-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUtdSEPutB4SrRwwUMOIx%2Fuploads%2Fgit-blob-f8a52d6bcb8370d4333b1ac43f9ddb851f82d74b%2F02-add-attachment-dialog.png?alt=media" alt="FlowerBuddy Add Attachment dialog over the event Files section, showing Drag and Drop and Browse controls for adding an ordinary event document." width="550"><figcaption></figcaption></figure></div>

Select the download icon beside the attachment to save the file to your device.

To change the displayed name, select the pencil icon, enter the new **Name** in **Edit Attachment Name**, and select **Save**. Renaming the attachment does not change the document's contents.

To remove it, select the trash icon and confirm **Delete Attachment**. Deletion removes the file from FlowerBuddy and cannot be undone.

## Review generated contract documents

A contract template in the **Contract** section is editable agreement content. A document under **Files > Contracts** is a generated record created for signing or manual confirmation.

Generated electronic-signature documents show one of these states:

* **Not Signed:** The document exists, but its required signing steps are incomplete.
* **Signed:** Signing is complete.

Open the document to review it. Download the completed PDF when you need a retained copy outside FlowerBuddy.

An unsigned document can keep contract-related event fields from being changed while the signing process is active. If that document should no longer be used, delete it before preparing a replacement. Signed documents do not offer the same delete action.

The **Files** section can show a warning badge when an unsigned document exists. Expand the section to find the document that needs attention.

## Keep generated and uploaded files distinct

Deleting an ordinary attachment does not affect a contract. Deleting an unsigned generated contract does not remove the editable terms from the **Contract** section. Each action applies to the file selected in its own subsection.

File changes require event edit access. Opening or downloading a file does not change its status.