> For the complete documentation index, see [llms.txt](https://help.flowerbuddy.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.flowerbuddy.co/reference/event-page/accounting/review-and-sync-event-cash-receipts.md).

# Review and sync event cash receipts

**Cash receipts / deferred revenue** lists event payments that were marked paid in FlowerBuddy. In this accrual-accounting use case, a synced payment is represented in QuickBooks as deferred revenue until the event's revenue is recognized.

The section summarizes:

* **Received**, the post-refund base amount applied to the event balance, excluding tips and application fees.
* **Synced deferred**, the amount already recorded as deferred revenue by syncing or marking receipts already synced.

## Review a received payment

Find the payment row and select **Review**. In **Cash Receipt Review**, check the event, payment name, paid date, and base amount. In **FlowerBuddy client**, choose the client for this receipt. If that client shows **Not linked**, select **Set QBO customer** and link the correct QuickBooks customer before returning to the receipt. **Objects to create** shows the records FlowerBuddy will create: an invoice for deferred revenue and a payment linked to that invoice for the same base amount.

If a row shows **Open** instead of **Review**, select it to open **Accounting > Accounts** and complete [Deferred Revenue Setup](/reference/accounting/accounts/configure-deferred-revenue.md). Then return to the event's **Accounting** tab and select **Review** for the receipt.

## Sync the receipt

When the client, QuickBooks customer, and receipt are ready, select **Sync to QuickBooks**. A successful sync changes the row to **Synced**, shows the QuickBooks invoice and payment identifiers, and increases **Synced deferred** by the payment amount. Select **Review** again to inspect the saved records.

## Mark an existing QuickBooks receipt

If the same payment was already entered in QuickBooks outside FlowerBuddy, use **Mark already synced** instead of creating another invoice and payment.

1. In **Cash Receipt Review**, select **Mark already synced**.
2. Optionally enter **QuickBooks invoice ID (optional)** and **QuickBooks payment ID (optional)**.
3. Select **Mark synced**.

The optional values are the `txnId` values from the QuickBooks browser URLs, not the invoice number or payment reference shown inside QuickBooks. FlowerBuddy records the receipt as **Marked already synced** and does not create another pair of records.

{% hint style="warning" %}
Confirm that the existing QuickBooks invoice and payment represent the same FlowerBuddy payment before selecting **Mark synced**. A QuickBooks sync creates or records external accounting data.
{% endhint %}